Call Center Representative Training [Learn the basic skills]

Acquire the skills and knowledge required as a call center representative

At this training, participants will brush up on their skills by relearning what the call center representative's responsibilities are and their communication skills over the phone.
Participants will learn the basics of making and receiving calls and practice through role-playing. As a result, they will gain skills that can be immediately used.

Reskill’s Service Commitment

Full Preparatory Support

We provide comprehensive support before, during, and after the training session to ensure a seamless experience for our clients. Training materials will be delivered directly to your office in advance, at no additional cost, ensuring the smooth, efficient, and enjoyable process.

Flat Rate Pricing

Guided by the principle of "Train more. Pay less," our courses are offered at a clear and fixed price with no limit on the number of participants. This approach extends even to customized, instructor-led, in-company training programs, enabling organizations to create an optimal training environment while maintaining budget clarity.

Online Training Options

To meet the diverse needs of our clients, we offer flexible training formats at no extra charge. Whether you prefer in-class sessions, online training, or a hybrid approach (partially web-based), we are here to accommodate your preferences. Please don’t hesitate to contact us to discuss the format that best suits your requirements.

Training Code: 100185   Information updated:

Call Center Representative Training Goals

Participants will acquire the skills centered around business phone calling by truly understanding what the responsibilities of a call center representative are. Trainees will acquire the phone skills to sound friendly and attentive to the customers.

Who Benefits the Most

The following is a general list of target participants for the training and can be adjusted upon review. Please contact us regarding your needs.

Employees who wish to improve their call center representative skills

Call center customer service skills are directly connected to service and product quality and service speed. Even if you have worked at the call center for a long time, you can reconfirm your skills to improve the quality of the product.

First-time call center operators

For those working as an operator for the first time, this will be a valuable experience for any participants as they will acquire the basic skills of working as an operator,

Managers

We have had many trainees who are managers taking this course to learn how to train their operators.

Result of Call Center Representative Training

  1. Acquire the basic phone dealing skills necessary for a call center representative.
  2. Participants will learn how to leave a good impression while handling customer complaints
  3. Participants will take home the necessary skills through practical role-playing

Training Objectives

1. Acquire the skills necessary for a call center representative.

Acquire the basic skills of phone communication such as making a call, receiving a call, answering questions, and responding to complaints.

2. Learn how to handle complaints and leave a good impression on the customers

With a basic understanding of telephone etiquette, trainees will further acquire the techniques and thought processes that will improve customer satisfaction.

3. Improve the skills and service quality through role-playing exercises

By outputting what they learned in the course, partcipants will be able to level up their skills and service quality.

Estimated Training Duration

6 hours (subject to change)

Call Center Representative Training Curriculum

Other training content can be incorporated into the curriculum upon request at no additional charge.

1. What is customer loyalty [Goal] Recognize the advantages of companies with high customer loyalty
  • Opening Work: The past customer service that you have experienced
  • What does the customer want [Quality/ Speed/ Results, Effects]
  • What is Customer Satisfaction [Exceed expectations/ Deliver satisfaction]
  • What is a great impression [More than satisfied/ Impress the customers]
  • What is Customer Loyalty [The "trust" or "dependence" that the customer has for the specific brand]
  • How to build customer loyalty
2. The basic phone skills for a call center representative [Goal] Relearn about call center representative's job, role, and responsibility
  • The purpose of the call center [The responsibility/role/position of the call center]
  • The key points to be aware of when answering the phone [How not to keep the customer waiting/ tone of voice /leave a great first impression/how to speak clearly over the phone]
  • Work: What to be aware of when speaking over the phone
  • Use the appropriate words
  • How to speak professionally [Proper terminology/ Respectful terminology]
3. Speaking and listening [Goal] Learn the basics of speaking and listening over the phone
  • Learn how to answer/make a phone call [The flow of picking up a phone / What to be careful when calling someone]
  • Listen to what the customers have to say [5W3H/ Question]
  • WORK: Question types in different situation
  • How to explain things so others can easily understand [PREP Method/ 3 point manner]
  • WORK: How to deliver your message clearly using the Prep Method and 3 point method
  • The common expressions used in different scenarios
4. Leave a good impression [Goal] How to speak to leave a good impression on the customers
  • WORK: What leaves a good impression / What leaves a bad impression
  • Tone of voice [breathing, pronunciation, intonation, proper pauses]
  • Pace yourself and adjust how you talk accordingly [matching voice and words]
  • Clarity [Knowing how to improve and practice dictation]
  • Agreement Response [Increase variation, notes on different agreement]
  • Recitation [Know the purpose and significance of recitation and use it effectively]
  • Word choice [buffer statements/affirmative speech/requests instead of commands].
5. How to handle customer complaints [Goal] Know how to deal with complaints over the phone
  • Understand the complaints and the correct attitude towards them [Check how much you understand the complaints]
  • The basic attitude towards complaints[Things to be aware of when dealing with customer complaints over the phone]
  • Different complaint patterns and how to deal with them respectively [Product failure, bad after-sales services, and misunderstanding on the customer's end]
  • How to apologize appropriately [Say it like you mean it, avoid passive-aggressive phrases]
  • How to deal with impossible or unreasonable requests [How to set boundaries, how to dodge impossible requests]
  • Complaint handling techniques that will not lead to further trouble [Responsiveness and friendliness]
  • WORK: The initial reaction to a complaint
  • WORK: Case studies on complaint handling [Apply to the example situations]
6. Role-playing [Goal] Acquire the necessary skills through practice activities and apply them at work.
  • Role-playing: Role-play and practice as a customer and a representitive, and give each other feedback
  • 1.Check the procedures of making and answering the phone
  • 2.Dealing with customers and improve customer satisfaction
  • 3.How to deal with new customers
  • 4.Reflect on the training and create an action plan

Training Cost

We offer comprehensive customizable training programs for your entire team at a fixed rate, regardless of the number of participants. Whether you need in-class, online, or hybrid training, we can accommodate your specific needs without additional charges. Our pricing model ensures transparency and flexibility, allowing for last-minute adjustments without extra costs.

Call Center Representative Training Participant Requirements

Anyone in the business world can take this course

Area

We offer a variety of instructor-led training programs in Singapore, both online and in-person.

Frequently Asked Questions

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Yes. The course is designed to meet the needs of our clients and teach skills that can be put into practice right away.
Online and partially web-based courses are both available upon request.

List of Frequently Asked Questions>

Related Training Information

This is the instructor-led Call Center Representative Training course page.
Please see below for additional training courses and related training programs.

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